Inserting Pictures into Documents

On the face of it, inserting a picture into a document is a fairly easy task. Most people learn the basic procedure of inserting a picture within a few months of starting to learn Microsoft Word. Children love to add pictures to their documents.

However, the majority of people do not learn enough, and as a result they are unable to take advantage of the capability of MS Word for handling pictures.

Do you ever see documents with pictures that are:

  • Incorrect in dimension - the picture height has been changed without a proportional change in width (e.g. a picture of a person makes them look too short and fat, or too tall and skinny).
  • Too dark to see any detail in the picture if photopied
  • Poorly positioned on the page

Control of Dimension
Tall and skinny
Short and fat
Just right


Control of Brightness
Too light
Brightness improved


Layout of page - positioning of pictures
Page with wasted space
Page with better space usage

Exercise for Picture Control

To complete this exercise you will need the following two files which you can download. Right-click on these links and then select "save target as" so you can save these files to your hard disk. Note the location where you save these files so that you find them again!

  • wordex08.doc (An article entitled "On the road with the QWA staff")

  • school.jpg (A picture of children playing at weightlifting)

    Task 1: Inserting a Picture

    Open the file wordex08.doc ("On the road with the QWA staff").

    Put your cursor (by a click of the mouse) at the beginning of the line "Although it is hugely time expensive" (1st paragraph).

    With your cursor on this new line select "Insert" on the menu and then find and select "Picture".

    Then select the "From File" option, as per illustration on the right.

    The Insert Picture dialog box will appear as per illustration below. Now, this where you need to remember where you put the picture file you downloaded, called school.jpg

    Find the file and click on the insert button.

    When you have inserted the picture, your document will look something like this.

    The picture is much too large, is poorly positioned, and may be too dark if it has to be photocopied.

    Follow the remainder of exercises to make improvements!


    Task 2: Change picture dimensions

    Click on the picture with your RIGHT mouse button and the box on the right will appear.

    Select "Format Picture".

    When the dialog box opens you will see six (6) tabs: Colours and Lines, Size, Position, Wrapping, Picture, Text Box and Web (see illustration below).

    Select the Size tab.

    Change the Height from 100% to 50% as shown in the red circle on the right. If there is a tick in the box for "Lock aspect ratio" (as seen in the blue circle opposite), when you change the height, the width will change automatically. Make sure there is a tick in this box.

    Your picture should now be half the size it previouly was.

    If you make a habit of resizing picture by this method, you will ensure that picture will always be correctly proportioned.



    Task 3: Change layout of picture

    In order for you to be able to move and position pictures easily on a page, you will need to know how to change the "Wrapping Style" of a picture. You will need to be familiar with the "Layout" options in the "Format Picture" dialogue box.

    Click on the picture with your RIGHT mouse button and the box on the right will appear.

    Select "Format Picture".


    Click on the "Layout" tab in the Format Picture dialogue box.

    Then select "Square" wrapping style. This would be best choice for most of the time you need to position a picture on a page.

    As soon as you have selected "Square" you will be able to move the picture on your page. Use your mose to move the pciture.





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