The Use of Styles
The use of Styles is a time saving feature that is highly
recommended when developing complex documents or even for short
documents.
To see how the Styles concept works open up MS Word and, in a new
document, type (or copy and paste) the following text in the following
box.
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The Recreation Industry
Sectors
The Recreation Industry has five sectors:
Sport
Outdoor Recreation
Fitness
Community and Government
Gambling and Racing
There has been a recent push for the Gambling and Racing
sector to be recognised as an industry on its own.
The Sport Sector
Function
Provision of facilities, services and programs that contribute
to opportunities for people to participate in activities that
require physical effort and skills, are competitive and have
formal rules.
Services
Sport specific coaching
Competition organisation
Education of coaches and officials
Sports administration
Venues for sport, indoor and outdoor
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Step 1
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Click anywhere on the top line of the text you
have just typed i.e. on the line "The Recreation Industry".
Click only once. |
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Step 2
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On the Format toolbar towards the top of your screen
you will see a box as in Figure 1 in the top left part of
your screen.
This is the STYLES box.
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Figure 1 |
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Step 3
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Now click on the black down arrow on the right of the Styles
box as illustrated by Figure 2.
A "drop down" box will open.
Select from the "drop down" box the style "Heading 1"
and you will see the results of instant formatting
to your top line.
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Figure 2
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Step 4
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Click anywhere on the second line of the text
you typed i.e. on the line "Sectors". Click only once.
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Step 5
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Click again on the down arrow of the STYLES box
and select "Heading 2" from the drop-down box. You
will now see instant formatting applied to your second line
of text.
Repeat this procedure with the line of text "The Sport
Sector".
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Step 6
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Highlight lines 4 – 8 inclusive in the text you have
typed. These are the lines:
Sport
Outdoor Recreation
Fitness
Community and Government
Gambling and Racing
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Step 7
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Now click once in the STYLES box and type "List Bullet"
and hit Enter.
Remember you must tell the computer what you want to change
first. You do this by selecting the text with cursor before
you apply styles.
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Step 8
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When you have done this the line of text you selected with
your cursor should now look like this:
- Sport
- Outdoor Recreation
- Fitness
- Community and Government
- Gambling and Racing
This happens because "List Bullet" is one
of very many built in Styles in Microsoft Word, just
like "Heading 1" and "Heading 2".
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Step 9
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Now format the rest of the text so that it looks like the
following in Figure 5.
Figure 5
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Step 10
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Lastly, you can modify the way the in-built styles
look. You can change the font, size, colour, numbering, borders
and shading etc.
Go to the Format menu and look for Styles.
Then select the styles you want to modify.
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Step 11
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Consider this:
If you were writing a very long document and use styles all
the time, you could make major changes to the way your document
looks with just a few clicks inside the Format Styles
box.
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Tip of the Day
Never use the default style of "Normal". For ordinary
lines of text (not headings, etc) use the style "Body Text".
You can then make changes in the normal style that will effect
everything e.g. type of font, line spacing, etc. Normal style
will effect your headings as well.
You can also then make changes to "Body Text" without
affecting your heading styles.
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